A Practice Management Software (PMS) keeps the medical office running smoothly, but choosing the wrong solution will do more damage than good. Here are 8 tips on how to choose the right PMS system for your practice:
CONSIDER YOUR NEEDS
Before you start searching for a Practice Management Software, you should have a clear idea of the needs of your practice. Think about how a PMS system can benefit your clinic, and what features you need to ease the workflow for you and your team.
CLOUD-BASED OR ON-PREMISE SOLUTION
Nowadays many software solutions are cloud-based. One of the big reasons cloud software is simply better is the fact that updates and upgrades to the system happen seamlessly and require no effort on the user’s part. You don’t need to rely on an IT specialist and you don’t need to back-up your information.
INTEGRATION POSSIBILITIES WITH OTHER SOFTWARE
Does the vendor offer a wide array of practice solutions or do you need to combine the PMS with other software? You want to know how well the software integrates with e.g. telephone monitors, x-ray software and accounting software.
HOW MUCH ACCOUNTING CAN YOU COVER BY YOURSELF?
Your dental practice might be doing your accountancy themselves or outsourcing their accountancy to an external accountant. You should consider how much of your practice’s accountancy will be done in-house and whether the software provides all essential tools.
TIME IS MONEY
Consider the amount of time you will need to implement the system. Choosing a user-friendly software will minimize the time required for implementation and staff training.
BUYING OR RENTING?
Rental software has become a growing trend among small businesses. There are many advantages to renting a specific software instead of buying it, such as paying as you go, inclusion of upgrades, no need for in-house tech help and often better service and support packages.
REMEMBER DATA SECURITY
It is important that practice’s sensitive data is being handled securely. Back-ups should be hosted in a secure place and data transfers should be encrypted with the latest encryption technologies. PracticeDent abides by industry standards such as OWASP, HITECH and HIPAA.
TRY IT FIRST
Many software providers offer trial versions of their systems. Trying out the system before committing to it can save you a lot of time and money.